Capital Budget Expenditure
Arranged By:
Chronological
Application Number:
89-23
Item Number:
110.02
Purpose:
This record series consists of the capital budget expenditure files maintained by the Office of Auxiliary Services. The files contain all documentation retained on the purchase of Capital Budget items and classified by appendix: major repairs-appendix R, equipment approval for purchase-appendix S, and items charged to reserve-appendix T. Specific examples of records include: purchase request forms, copies of purchase orders, copies of bid specifications, and related correspondence. Original purchase orders are retained with the University's Office of Purchasing.
Procedure:
Retain in office for six (6) years, then dispose of provided all administrative value has expired, and audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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