Monthly Gas Report
Arranged By:
Chronological by year
Application Number:
89-23
Item Number:
120.04
Purpose:
This record series consists of a single document which concerns fuel usage from motor vehicles. The form is used to record economic expenses and associated quantities of purchase. Specific contents of the record series include amount of gallons used, amount of fuel and service purchased, odometer readings, and appropriate signatures. Both originals and duplicates are located within the Transportation Department. No distribution of the document occurs to other areas of the institution.
Procedure:
Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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