Purchase Orders, Requisitions, Check Requests
Arranged By:
Chronological by year, Numerical by file number
Application Number:
89-23
Item Number:
120.11
Purpose:
This record series consists of documentation of procurement operations of the Transportation Department. In addition, the forms record fiscal accountability and serve as monetary reference for general inquiries. Contents of the series include name of department, terms of purchase, bond point, monies per quote, description of commodities, quantity of purchase, identification number, price of item, name of account, account number, check amount, and appropriate signatures. The Accounting Department maintains the original document as designated departments retain duplicate series.
Procedure:
Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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