Monthly Statement of Charges from Independent Accounts File
Arranged By:
Chronological before 1985, by account number after 1985
Application Number:
89-23
Item Number:
120.12
Purpose:
This record series consists of information used for the billing of departments for vehicle use. Included are reports by vehicle numbers, summary reports by department, obligation reports (which are estimates of cost used for balance of departmental budgets), mileage by department and cost per department, master list of vehicles for each month, department account number, local number, and grant number.
Procedure:
Retain in office for six (6) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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