Assigned Vehicle Mileage Log File
Arranged By:
Numerical by vehicle, then Chronological
Application Number:
89-23
Item Number:
120.14
Purpose:
This record series consists of daily logs for each vehicle within each department for each trip that the department takes outside of campus in one of its permanently assigned vehicles. Information contained within each log includes vehicle number, time of departure and return, destination, end of trip odometer reading, driver, and department name. This acts as supporting documentation for monthly reports.
Procedure:
Retain in office for two (2) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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