Vehicle Maintenance Records (Work Slips, Listing Index, Window Stickers)
Arranged By:
Chronological by year, Numerical by file number
Application Number:
89-23
Item Number:
120.15
Purpose:
Contents of the record series include a departmental work slip which contains type of work, type of parts, costs, and number of hours. Secondly, a listing index comprises number of vehicle, serial number, and work accomplished. The series also possesses factory "window stickers" that display the vehicles' date of purchase. Both original and duplicate copies of the series exist within the Transportation Department. No distribution of the series occurs to other areas of the University.
Procedure:
Retain in office for two (2) years following the date the respective equipment is sold or traded in, then dispose of providing all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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