Student Personnel Files (Working Files)
Arranged By:
Chronological by year, Alphabetical by name
Application Number:
89-23
Item Number:
140.1
Purpose:
This record series consists of working case files for students who are employed within the Food Services Department. The documents serve as supportive reference for position-prerequisites and employee work performance. Contents of the record series include name of employee, hours of work, job application, uniform issuance slips, tuberculosis test cards, discipline notes, and eligibility certificates. The Food Services Department maintains original and duplicate copies of the record series. The Department of Personnel receives some working file data from the Food Services Department. In addition, the Student Employment Services Department receives duplicate copies of the working case files.
Procedure:
Retain the tuberculosis test cards, discipline notes, and eligibility certificates permanently. Retain the balance of the record series in office for five (5) years following termination of employment, then dispose of providing all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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