Personnel Records
Arranged By:
Alphabetical by name
Application Number:
89-23
Item Number:
140.11
Purpose:
This record series consists of case files which include the work histories of student and civil service employees. The documents are used by the University administrators to determine promotions, transfers, layoffs, salary adjustments, and possible discipline. Contents of the civil service files include evaluations, employment papers, reduction in force notices, inter-department correspondence, accident reports, training records, and tuberculosis data. Student employee files comprise a work performance record, letters of discipline or compliment, and references to prospective employers. The Department of Food Services maintains the duplicate copies as the original is filed with the Department of Personnel. In addition, the duplicates of the record series are forwarded to the Student Employment Office.
Procedure:
Retain in office for five (5) years following termination of employment, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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