Financial Records File
Arranged By:
Chronological
Application Number:
89-23
Item Number:
150.03
Purpose:
This record series consists of financial records for the Campus Recreation Department. This includes deposit slips, bursar receipts, UARCO's (this is a cash receipt which shows detail, date, dollar amount, and who received from), refunds, billings (this billing for space, damaged equipment, non-returned equipment, etc.), G.A.S. (General Accounting System), check request, purchase orders, cash register journal rolls (this is the actual cash register tape), daily recon reports of income, and budget papers. All originals maintained in the Bursar's, Accounting, and Purchasing Office. Cash register receipt originals are kept in this office.
Procedure:
Retain in office for six (6) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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