Delinquent Payments Collection File
Arranged By:
Alphabetical by debtor's name
Application Number:
89-23
Item Number:
190.03
Purpose:
This record series reflects the collection efforts undertaken by the Accounts Receivable Office for the recovery of delinquent payments from overdue tuition, housing, parking fines, etc. These debts are written off as uncollectible after five years. An encumbrance, however, stays in effect on each debtor indefinitely. This encumbrance prohibits persons owing money to the University to re-enroll, receive grades or transcripts, etc. Predominant documents included in these files are copies of original invoices and bills, collection letters, bankruptcy notices, and correspondence.
Procedure:
Retain in office for three (3) years after final payment and/or settlement, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated. (No disposals are to proceed unless there is full compliance with provisions of Ill. Rev. Stat. 1989, ch. 15, par. 102).
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