Batch Control Documentation
Arranged By:
Chronological by date and batch
Application Number:
89-23
Item Number:
200.03
Purpose:
This record series consists of batch control documentation maintained by the Office of the Bursar. The records microfiche copies of batches of payments which are entered daily into S.A.R.S. (Student Accounts Receivable System) for:Student payments - student name, social security number, and tran code (indicates what the payment was received for and the account number it was deposited to in G.A.S.)Cash and Deposits - indicates the identifying number of the Department or type of sale. Each batch is identified by total and identifying batch number (e.g. month, day, initial of user, and suffix).
Procedure:
Retain batch control documentation in office for four (4) months, then microfilm and dispose of hard copy. Retain microfilm copy in office for six (6) years, then dispose of providing all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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