Returned Check Ledgers
Arranged By:
By date and file number order
Application Number:
89-23
Item Number:
200.08
Purpose:
This record series consists of ledger listings of all checks returned to the Bursar's Office due to insufficient funds. Information contained in the ledgers includes: name of person writing the check, the check's assigned file number, dollar amount of the check, date check was written, what the check was written for, and the date the check was returned to the office.
Procedure:
Retain in office for six (6) years after the date the account is closed because it has been paid in full, or until the account is written off in accordance with the Act in relation to uncollectable claims and accounts receivable of state agencies (Ill. Rev. Stat. 1989, ch. 15, par. 101 et seq.), then dispose of providing all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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