Hold and Release Files
Arranged By:
Alphabetical by student
Application Number:
89-23
Item Number:
200.14
Purpose:
This record series consists of the hold and release files maintained by the Office of the Bursar. The files contain all information retained on holds placed upon student records due to delinquent payments (e.g. overdue tuition, parking fines) including: student's name, address, social security number, reason for hold, and the amount owed. One copy of the paid hold was considered as the release form. An additional copy was retained by the Office of Registration and Records. Hard copy is no longer used as holds are now placed and removed through an on-line computerized system.
Procedure:
Dispose of accumulation of hard copy providing all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated and providing all administrative value has expired. Dispose of all computerized information annually as updated.
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