Daily Economic Printouts (Daily Status Report of Open Orders, Daily Outstanding Obligation Report)
Arranged By:
Chronological by year
Application Number:
89-23
Item Number:
210.13
Purpose:
This record series consists of fiscal printouts which reflect economic procedures and budget amounts within the University. The daily status report of open orders emphasizes unpaid amounts relevant to any given purchase order. The Daily Outstanding Obligation Report includes a group listing of unsatisfied debts. Both printouts contain date, vendor name, amount of deletion, account number, and obligation number. The latter document also encompasses a vendor number and is distinct from the former in terms of classifying the type of debt incurred. In addition, both printouts are original to the Accounting Department and remain within that office without destruction.
Procedure:
Retain in office for six (6) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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