Economic Printout Ledgers (Deletion Transfer, Fixed Asset, Voucher Check Register)
Arranged By:
Chronological by year
Application Number:
89-23
Item Number:
210.16
Purpose:
This record series consists of printout listings which concern property control operations of fiscal responsibility. Economic entries of the series are used to balance and monitor funds related to physical plant procedures and equipment purchases. Contents of the series include voucher number, account number, date, vendor name, amount of purchase, and location of commodity. The Accounting Department has both original and duplicate copies of the printouts. In addition the original and duplicates of the series are located with the Plant Inventory Control Department. No distribution of the documents occur to other areas of the University.
Procedure:
Retain in office for six (6) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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