Purchase Orders and Requisitions
Arranged By:
Chronological by year, Numerical by file number
Application Number:
89-23
Item Number:
210.17
Purpose:
This record series consists of financial documents of acquired commodities and services for the Institution. The above papers serve as resource material for general inquiries relevant to economic procurement. Contents of the series include the name of department, terms of purchase, free on bond point, monies per quote, vendor number, social security number, vendor name, address, description of commodity, quantity of purchase, identification number, and price of item. The Department of Accounting possesses duplicate copies of the series as the original documents are located within the Purchasing Department.
Procedure:
Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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