Fiscal Administration Files
Arranged By:
Chronological by fiscal year/ Alphabetical by vendor
Application Number:
89-23
Item Number:
300.02
Purpose:
This record series consists of the fiscal administration files maintained by the Office of the Physical Plant/Accounting. The records include: journal vouchers; purchase orders; invoice vouchers; check request forms; fund transfers; accounts receivable statements; manual ledgers (reconciled to GAS); and construction pay requests. Originals are maintained with the University Offices of Accounting, Accounts Receivable, and Budget and Planning.
Procedure:
Retain in office for three (3) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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