Construction Payment Files
Arranged By:
By project title
Application Number:
89-23
Item Number:
370.03
Purpose:
This record series consist of construction payment files maintained for each University construction project. Documents contained within the series include the following: copies of contracts between the University and the low bidder for the project; copies of purchase orders issued to the contractor for the project; copies of invoice vouchers for payment of the contractor; copies of invoices rendered by the contractor; original affidavit of partial completion forms; original waivers of liens from subcontractors of the contractor; original "Walker Forms" (Notarized lists of all subcontractors and material supplies for the project); copies of change orders; and original correspondence regarding payments to the contractor.
Procedure:
Retain in office for six (6) years following full payment and/or settlement of the project accounts, then dispose of providing no litigation is pending or anticipated.
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