Personnel Files
Arranged By:
Alphabetical
Application Number:
89-23
Item Number:
380.27
Purpose:
These are the Department's copies of personnel files covering all classes of employees working for the Department, which include security guards, investigators, and student workers. File contents include: Employment Record showing career development data, starting date, birthdate, and leave date; officers' handgun proficiency training testing records; Hiring Authorization; performance evaluations; applications for employment; background investigation materials; Interview Committee Evaluations; and disciplinary history (if applicable). Master personnel files are maintained by the University's Personnel Office administered under the direction of the Vice President for Finance and Planning.
Procedure:
Retain in office for five (5) years after termination of employment and/or the termination of the last period of enrollment, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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