Radio Logs (Originals) (Computer Printouts) (Computer Tape/Disc)
Arranged By:
Chronological
Application Number:
89-23
Item Number:
380.29
Purpose:
This record series consists of radio logs (which were reformatted in 1987) completed daily detailing the particulars of the communication (i.e. name of person calling, time of the call, and the purpose of the call). The logs are now computerized on hard disk and printed for internal reference. (SIU/Edwardsville-Police Department has scheduled their radio logs for a retention period of three (3) years per Application 85-89, item 12).
Procedure:
Retain the original or initial radio logs in office for three (3) years, then dispose of providing all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated. Retain the computer printout radio logs and call for service modules in office for one (1) year, then dispose of providing all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated. Computer tape/disc record series formats are to be retained in office for three (3) years, then reuse and/or dispose of providing all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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