Personnel Files - Active and Inactive
Arranged By:
Alphabetical by name
Application Number:
89-27
Item Number:
200.03
Purpose:
Types of documents found within the files include the following: copies of contracts; tenure evaluations; notices of leave and/or sabbatical; resumes; documentation of salary/classification changes; copies of hiring/ appointment papers; termination papers (if applicable); performance evaluations; job descriptions; applications; time and attendance records; Student Work Authorization forms; and any related correspondence. Original personnel files of student workers are maintained by the Student Financial Aids Office. Original faculty and no-rank faculty personnel files are maintained by the Provost. Original civil service personnel files are maintained by the Civil Service Personnel Office.
Procedure:
Retain in office for five (5) years after termination of employment, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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