Computer Printouts-Monthly Review and Budget Status Report
Arranged By:
Chronological by year, Numerical by file number
Application Number:
89-24
Item Number:
110.05
Purpose:
This record series consists of two economic printouts which emphasize departmental spending within budgeted allocations. Both the Budget Status Report and the Monthly Review Reports are used to control expenses of appropriated funds. The record series is generated from the General Accounting Service Department (GAS) and is a part of the University's computer system. Contents of the printouts include account name, division, department, conditional allocations, transfers during year, actual expenditures and allocations, credits, and debits. The record series is original to the Finance and Planning Department as copies are distributed to designated departments on a monthly basis.
Procedure:
Retain in office for six (6) years, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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