Administrative Correspondence and Related Documents
Arranged By:
Chronological
Application Number:
89-26
Item Number:
170.01
Purpose:
The correspondence provides documentation of general administrative and operational concerns of University Health Services and is exchanged primarily with other administrative and academic subdivisions of the University and outside public and private agencies and institutions or individuals providing or concerned with health care services. Related documents other than correspondence is contained within the series. Paramount documents composing such materials are daily/monthly computer printouts showing internal reference statistics (in correlation with patient case files and charts), patient satisfaction survey data, Quality Assurance Studies, and original minutes from the Health Advisory Committee. Also included within the series are original monthly and yearly statistical reports of referrals and service deliveries performed by University Health Services.
Procedure:
Retain correspondence in office for three (3) years, then dispose of providing no litigation is pending or anticipated. Retain related documents (statistical printouts, reports and minutes) in office for six (6) years, then dispose of (by shredding) if the documents contain data subject to patient confidentiality and provided no litigation is pending or anticipated. Retain all materials remaining after the above disposals until screened by the University Archives staff for the possible accessioning of archival materials, then dispose of.
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