Patient Master Files
Arranged By:
Alphabetical
Application Number:
89-26
Item Number:
170.1
Purpose:
This record series is maintained as case records of the medical/psychological history of individuals receiving treatment at the Health Center. Documentation includes: prescriptions; lab data; examination records; health statements; information from the patients' private physicians; parental consent forms (when applicable); accident/incident reports; consent forms for flu shots; and other diagnostic/treatment notes and charts. These case files contain relevant pharmacy records, Mental Health Clinic records, and intake forms of the Allergy Clinic. (With respect to the recommended disposition of this file series, the proposed retention period is in conformance with applicable records retention guidelines promulgated by the Illinois Medical Records Association.) This item supersedes State Records Application 89-26, item 170.10 to reduce the length of the retention period from twenty (20) years to ten (10) years.
Procedure:
Retain in office until the lapse of ten (10) years from the last treatment rendered, then dispose of provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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