HIV Testing Records (Positive and Negative Results)
Arranged By:
Chronological by year/Numerical by file number
Application Number:
89-26
Item Number:
170.27
Purpose:
This record series consists of documents which are used by the agency to test students for HIV at the University Health Service. Contents include Consent for Anonymous HIV Antibody Blood Test (i.e., checklist statements, signature of counselor, date, client ID number); HIV Testing Survey (i.e., questions related to demographic information, sexual practices, substance use history, other risk factors, staff signatures, date, ID number); laboratory reports (i.e., place of testing, patient/hospital ID, age, sex, accession number, collection/report date, results); and Post Test Counseling-HIV Negative (i.e., code number or name, test results, test information, risk review, plan, signature of counselor, date). If the voluntary tests (positive and negative) possess a student name, then information is placed in the student's "Patient Master File" and retained for ten (10) years following last treatment date per item 170.10 of Application 89-26A. If the test results are positive, then the information is also directed to the Illinois Department of Public Health via the Local Health Department. (NIU informs the Local Health Department and the latter agency then contacts IDPH.) IDPH permanently maintains Aids Adult Confidential Case Reports/Pediatric Confidential Case Reports per item 1 of Application 91-58 and confidential Report of HIV Infection per item 2 of Application 91-58. For both positive and negative results, IDPH also maintains HIV Counseling/Testing Records and Sero-Prevalence Blood Test Results for ten (10) years per items 4 and 6 of Application 91-58. However, NIU forwards only positive HIV Test Reports to IDPH. Local Health Departments maintain AIDS Case Files for twenty-five (25) years and AIDS Confidential Reports (HIV Counseling/Testing Records - identified by number only) for five (5) years pursuant to records retention schedules approved by the Local Records Commission. (This series has no value to the university other than as documentation of its sexually transmissible disease testing and reporting procedures and activity.)
Procedure:
Retain in office for five (5) years, then dispose of (by shredding) provided all audits have been completed under the supervision of the Auditor General, if necessary, and no litigation is pending or anticipated.
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